Budget Calendar

Budget and Planning Process

FY 2020-21

Updated: January 6, 2020

Note: All dates are subject to change.

FY21 Budget Cycle Calendar (pdf)

DATE DESCRIPTION
January 15 Base Budget Adjustment edocs completed and approved in KFS
January 28 Initial load into Longview Budget Planning System
Jan 29 – Feb 1 Board of Trustees meeting
February (early) Planning assumptions posted
February 3 Longview Budget Planning System open to College Level Users 
February 5 In-year forecast due
February 10 Longview Budget Planning System open to Department Level Users
February 10 Long term pool estimated income loaded
February 10 – 19 Campus training and review sessions of Longview Budget Planning System
March 2 SIP eligibility set in Longview Budget Planning System
March 2 – 16 Budget model information posted and College/Unit data review period
March 4 D-Level exact close date communicated by C-Level UBOG member of each College/Unit to their departments
March (mid) Budget Letters distributed
March 24 Longview Budget Planning System planning modules closed to College Level Users
April 2 Organizational budget narrative due to Budget Office
April 6 – 10 Trustee Budget FY21 roll up completed
April 20 – 24 Submit SIP Templates to Budget Office
May 1 SIP closed to all users
May 4 May Book completed for BOT mailing
May 22 – 23 Board of Trustees meet to approve operating budget and capital plan
June 9 Trustee Budget snapshot set in Longview
June 11 – 12 On request to Budget Office, Longview Budget Planning System planning module open to College Level Users
June 12 Close Longview Budget Planning System to all level users @ 9pm
June 16 tentative SIP Awards loaded to Workday HR, awards are effective July 1
June 16 – 17 *Individual incumbent (workforce) planning records updated to include SIP Awards, SIP Apply
June 18 – 25 Longview Budget Planning System planning modules reopened, @ noon, to College Level Users for Final Balancing of accounts
June 26 UBO begins final budget review
July 24 FY21 Budget loaded to general ledger

* Dates are subject to change based on business process deadlines.