Budget Calendar

Budget and Planning Process

FY 2020-21

Updated: March 18, 2020

Note: All dates are subject to change.

FY21 Budget Cycle Calendar (pdf)

DATE DESCRIPTION
January 15 Base Budget Adjustment edocs completed and approved in KFS
Jan 29 – Feb 1 Board of Trustees meeting
February 5 In-year forecast due
February 6 Initial load into Longview Budget Planning System
February (early) Planning assumptions posted
February 10 Longview Budget Planning System open to College Level Users 
February 10 – 12 Long term pool estimated income loaded
February 10 – 19 Campus training and review sessions of Longview Budget Planning System
February 17 Longview Budget Planning System open to Department Level Users
March 2 SIP eligibility set in Longview Budget Planning System
March 2 – 16 Budget model information posted and College/Unit data review period
March 4 D-Level exact close date communicated by C-Level UBOG member of each College/Unit to their departments
March (mid) Budget Letters distributed
April 3 Longview Budget Planning System planning modules closed to College Level Users
April 6 – 10 Trustee Budget FY21 roll up completed
April 10 Organizational budget narrative due to Budget Office
April 20 – 24 Submit SIP Templates to Budget Office
May 1 SIP closed to all users
May 4 May Book completed for BOT mailing
May 22 – 23 Board of Trustees meet to approve operating budget and capital plan
June 9 Trustee Budget snapshot set in Longview
June 11 – 12 On request to Budget Office, Longview Budget Planning System planning module open to College Level Users
June 12 Close Longview Budget Planning System to all level users @ 9pm
June 16 tentative SIP Awards loaded to Workday HR, awards are effective July 1
June 16 – 17 *Individual incumbent (workforce) planning records updated to include SIP Awards, SIP Apply
June 18 – 25 Longview Budget Planning System planning modules reopened, @ noon, to College Level Users for Final Balancing of accounts
June 26 UBO begins final budget review
July 24 FY21 Budget loaded to general ledger

* Dates are subject to change based on business process deadlines.