Budget and Planning Process
FY 2025-26
Updated: June 12, 2025
Notes:
-For questions, please contact ubo-help@cornell.edu
FY26 Budget Cycle Calendar (pdf)
| Longview System Availability 7:30am – 9pm | |
| DATE | DESCRIPTION |
| January | Commitments shared with Colleges & Units via Box folders. |
| January 10 | In-year Forecast Template shared with Colleges & Units via Box folders |
| January 16 | FY25 Base Budget Adjustment e-docs cut off date (e-docs should be completed and in final status) |
| January 23 | Initial load into Longview Budget Planning System |
| January 30 – Feb 1 | Board of Trustees meeting |
| February 3 | Longview Budget Planning System open to College & Unit Level Users |
| February 5 | Cutoff to finalize commitment information with UBO |
| February 7 | FY25 in-year Forecast due to UBO |
| February 10 | Planning assumption PDF posted |
| February 10 – 21 | Campus training and review sessions of Longview Budget Planning System |
| February 10 | Longview Budget Planning System open to Department Level Users |
| February 12 – 14 | Long term pool estimated income loaded – Note: Contingent on Board of Trustee approval |
| March 3 | SIP eligibility set in Longview Budget Planning System. Eligibility based on hire date by Feb 28 |
| March 6 | FY26 Budget Narrative Template shared with Colleges & Units |
| March 10 | Budget model data information posted |
| March 10 | D-Level closing at 9pm, or date communicated by C-Level UBOG member of each College/Unit to their departments |
| March 12 | Cut off to finalize outstanding questions/concerns related to the budget model data with UBO |
| March 14 | Budget Letters distributed |
| March 17 (tentative) | Workday Merit reports available for planning College & Unit awards |
| March 28 | Distribution of Operating-Capital reports for review with planned capital activity in FY26 |
| April 8 | Longview Budget Planning System module closed to College & Unit Level Users at 9pm |
| April 11 | College & Unit narrative due to UBO |
| April 14 – 18 | University Roll-up completed for campus leadership review |
| April 21 – 25 | (If required) – Longview Budget Planning System reopened to accommodate leadership directives |
| April 28 – May 2 | May Book completed for Board of Trustees |
| May 21 – 23 | Board of Trustees meet to approve operating budget and capital plan |
| May 27 – June 3 | Workday Merit Grid open for College & Unit merit planners and HR partners to enter, submit, and approve awards. No SIP award must include a comment (i.e., terminated, performance related, included in offer, etc.) |
| June 9 | Set the FY26 Trustee Budget in Longview (all subsequent dates listed that pertain to opening Longview, pertain to the Final Budget – not Trustee Budget). The FY26 Trustee Budget will also be loaded to the general ledger (KFS). |
| June 12 – 17 | Longview Budget Planning System module open to College & Unit Level Users upon request (prior to SIP Apply) |
| June 17 | Close Longview Budget Planning System to all level users at 9pm |
| June 20 | Workday to generate Merit notification letters to employees |
| June 18 – 24 | Longview Budget Planning System updated to include SIP Awards |
| June 25 – July 3 | Longview Budget Planning System planning modules reopened, at Noon, to College & Unit level users for Final Balancing of accounts |
| June 30 | UBO begins final budget review |
| July 1 | New Compensation rates effective |
| July 24 | FY26 Final Budget loaded to the general ledger (KFS) |